Making work for the postman

Of the 14 letters I finally sealed up today, 10 were to new cousins.

They were scattered around the edges of England with a disproportionate number (33%) in what was once Lancashire.

Few of the addresses were in the phone book - but luckily 192.com was on-hand to help me locate them.  After learning the postcode area (for example DH7), I've taken to using a house price website called Proviser (example pages are from Bradford), to capture the full list of streets within that postcode area.

I also consult Google maps to see if there are other clues - relatives living nearby, or a geographical feature that would make one part or other of the area more likely.  Within Proviser I note down the names of village settlements, for example within Blackburn there is Mellor.  I double-check that the address I need doesn't include a village name.

Now I can whip through the list of streets in Proviser - including or excluding the villages as found by my earlier checking - and quickly narrow the field to the correct street.  Possibly the longest search was for a relative in Walks Avenue (Manchester).  It's a big old postcode area, couldn't easily be split up and W is right at the end of the alphabet.

Sometimes it makes sense to do a visual.  When looking for an address by the Lakes, there just seemed to be a tonne of possible addresses - so I picked out some likely streets from looking at the map, and was proven correct.

If you are unlikely and your relative lives on a densely populated Old London Road (which tend to be rather long) there could be a lot of houses to the one postcode.  Or worse, finding a relative lived in a tower block in Plymouth - there were at least 10 floors and in the order of 90 different properties all occupying the same thousand square foot.

It's useful if somebody on the property is in the phone book (not necessarily the person you expect) and if somebody's ever held a directorship.  One trick I used in Liverpool at a down-at-heel neighbourhood, once very grand, was looking in the 1984 phone book to see if the address was given there.  It was.

On the whole, it needn't take that long to search a postcode.  The bulkiest areas can be divided into villages - and postcodes for central urban districts might only cover a few dozen streets.  The worst area I searched was BB2 - 10 pages of addresses mostly all in Blackburn itself, so few could be eliminated (or focussed on) by determining if the address was/ was not in a surrounding village.

It can be embarrassing when you've spent ages pinning down your postcode and got the address only to find that the person was in the phone book all along.  I was looking for a Richards family member in Romford and missing a possible entry in the phone book was understandable as it was just such a common name.

Another trick is to know the combination of names of a couple.  I mentioned here how knowing that John B Jones had a wife Ann E enabled me to focus-in on the only couple in the country who shared this name-combo.  (Name slightly changed to keep them anonymous.)  For this highly mobile couple who'd lost contact with relatives 30 years ago, and had left their Midlands address 20 years ago, I needed a miracle to pin them down.

The site to use for comparing addresses with postcodes and vice versa is the Royal Mail's Postcode Finder.  It used to offer only a measly 10 searches a day - which got you nowhere, particularly if you're still struggling to understand its search boxes.  It's considerably more relaxed now, particularly since it's been sold out of our hands to the lowest bidder!

Once you've found your address, you still need to write the letter, prepare and include copies of documents, keep a photographic record of what you've sent and muster up sufficient envelopes, pens, stamps, paper, printer ink, and power cables to get the show on the road.  In fact I recommend writing the address on the envelope as the very first thing you do - then at least the myriad documents can be filed in the correct place as you prepare for dispatch.  I would certainly recommend sending a stamped-addressed envelope, unless you strongly suspect you'll be getting an email response.

As for writing the letter itself, some tips on this business can be found a few pages up.

It's now slightly more work than it used to be when I got all my addresses from wills, and later in the brief periods when electoral roll full results were easy to come-by.  But I'd rather have all the information relatively easily than just a portion of the information ridiculously easily, which is how I'd describe family history 20 years ago...  (Plus you never used to know until too late, just who was hiding behind those terse phone book entries.)

For today - some folk I've been hunting nearly 20 years, others turned up yesterday when I took a detour down a branch I'd not known existed.  We will have to see what comes back.

The strength of weak paper

My inbox has become awash with messages from new cousins, in a way not familiar since the early days of GR (not George I but Genes Reunited, then known as Genes Connected or, now, Genes Untied).

I have just been browsing the guru James Caan's book about careers in the Puzzles section at Foyle's, St Pancras International. How are these two facts connected?

Well the magic medium is PAPER. Not only was Caan's book printed on the stuff, but in addition he recommends the fusty tree product as the best way to get something to him.

So it is with the Royal Mail, which should be knighted for services to family history. I messaged cousin Julie through Ancestry and then through the ghastliness that is Mrs AOL-Time Warner (divorced) but my little dweebie message just got lost along the way. Presumably as I wasn't a trusted sender, not being, say, Mr PayPal.

Sir Royal however just picked up my letter to Julie, delivered it, and on the morning of its arrival, bang came an instant reply to my email inbox.

There are huge benefits of sharing information. I despaired at lacklustre late-night lowbrow e-mails from GR, Ancestry, often where the owner was struggling with basic family structure and should have stuck with darts. Yet, the paper correspondents are trumping me in leaps and bounds, have private houses in exciting locations, offspring in Switzerland, family Bibles and FamilyTreeMaker in the guest room and a sense of there being no rush: I suspect these were the winners of the second marshmallow in the famous Stanford marshmallow experiment. Our shared interest is building into good conversations about a variety of issues.

Today:
Julie - here is proof that our Davieses were indeed from Atherton
Debra - look forward to meeting up when we're back from Switzerland
Tim - will be chatting with my Mum (90) about the Cornish village where we came from, shortly
Tracey - your letter has made my year, mate!
Paul - my mother and I were both very interested in your letter...

And all these contacts came about by my writing letters. The last word to cousin Mike in Dorset - 'thanks for writing. We sold the rights to the china clay to English China Clay in the 1950s', and ECC do what with that clay, that's right, make paper!

Taylors

My aunt gave us a treasure trove of photographs a few years back.  One of these was cousin Joyce's wedding photograph in the Gower peninsula.  We had no idea of the date but I eventually found the marriage record, and Joyce herself, in 1999.  Her mother was one of my Grandpa's large Taylor clan, born in Swansea around the time of the 1901 census. This last Christmas I decided to sit down for a day or two and worry away at the Taylors.  I've made one or two positive identifications and found several possibles.  I'm proudest of John Jones who lived in Pierce Street Queensferry and married Ellen Louisa Taylor in 1920 - I even have John's date of death (5 Jan), and now an address for his great-grandson. I may have stayed up till nearly 3am. This could have been a frustrating task as Joyce wrote only a brief letter, told me a few cryptic points on the phone and now, I sadly see, died in 2005. Update: her major clue, which at the time seemed like wilful withholding of data, was the firstname of her cousin 'in North Wales'.  Believe it or not, this firstname was enough for me to locate her cousin, twelve years later, in her final years, and from this source get all the missing information, and much more.

The written word is back: in praise of letters

I tread a different path from Churchill's daughter Lady Mary Soames, who recently eulogised the late letter, whose estate has been entailed to its fast thoughtless cousin, E Male.

I have had some success in contacting family relatives by letter, from across the chasm of time, and a couple of hundred miles and several regional accents in space. It can take as little as half an hour to find a cousin on the internet these days, and yet you can make your letter look as if you've been scrabbling through gravestones and quaint newspaper cuttings to beat a path to their door.

People will on the whole be very happy to have a letter from you, but it may take time to reply, and they may never get round to it. It could take a couple of years for a reply to arrive, perhaps from a grandson or cousin who is given the letter at a later date.

I might upload some sample letters that have worked, to this blogosphere. However, there is no template. Success could be as high as 70%, and it depends on a few factors:

1) Making sure the letter is properly personalised, tailored to the recipient. I tend to do a slightly different style for men than I do for women.
2) Making sure you have the right address and that the recipient is still alive and is in fact the person you seek.

3) The letter needs to make sense to the person receiving it, which means:
• Giving a bit of a handle on what kind of person you are through tone of voice, old world courtesy or by clearly siting yourself at the friendly end of the inquisitive/psychotic spectrum
• Mentioning some names, places or an occupation which will ring bells with the recipient and put them at ease, or give them a warm fuzzy glow
• Remembering that people are enormously trusting and won’t doubt you, particularly if you are penning your letter by hand with a British residential return address
• Avoid starting your letter with ‘Dear Mr Starcher, I am studying all the Starchers in Englandshire, and my book is priced keenly at £19.95 making an enormous coffee table gift for you and a loved one’... or anything that looks like a sale/con/chain letter

4) Leave the door open to future communication, but don't indicate that you expect anything. Make some options for their response subtly apparent: they can email back, use the self-addressed stamped envelope, 'add to the tree', write back a short note, pass the letter on to cousins who ARE interested, or they can decide not to get in touch at all. Once you've established contact, do maintain it, and be prepared for a second wave of revelations. You might find sending out a questionnaire could be useful. I’ve never done this myself, but , but I've seen examples where it has worked. Questions might be: What was your father's occupation. At which addresses or streets did the family live? What did your parents do during the War?

5) Select your target carefully: there are myriad considerations. Do you write to the eldest or youngest child, man or woman, those living near or far from the ancestral homeland? Are there any upsetting facts which will determine to whom you write and what you tell them? The ideal candidate is about 40, has watched Who do you think you are? has seen the Genes reunited ads on Friends reunited, is female, has a parent living (perhaps nearby), has time to answer your letter, has a working computer (or no computer at all), is at home a fair bit, isn’t busy when your letter arrives, lives near to the ancestral homeland but not in it, has occasion to have pleasant recollections of impressions of the past, and has a story of their own that they can (proudly) tell. They might also be interested in history, or they might live near good walking country. I found a piano teacher living on her own in the Peak district, and I was sure she would reply, as indeed she did. Our ideal correspondent needs not to have inherited property by stealth, else they possess the parallel attribute of barking frostily at callers ‘how did you get this number?’

6) If you must call, get ready for rejection, and run through roleplay endlessly until you feel sick. I've done this twice as an adult and felt very ill before and elated after. The two key people I called were fairly useful (invaluable at the time), but in hindsight I’d picked the wrong targets. Write letters instead.

Good luck with your letters - I'm sure they will go down very well.